Never inform your colleagues of your departure before you tell your boss. If your boss finds out about your resignation through the office grapevine then it might spoil his impression of you.
You must hand over your resignation letter to your boss in person. Schedule a meeting with him and discuss the necessary.
When submitting your resignation make sure you give your employer enough notice, usually 2 to 4 weeks but consult your company policy in case you are expected to give a longer notice period.
Be sure to get a fair settlement for any outstanding salary, vacation and sick days, commission payments or other compensation due to you.
You can offer to help your employer find and train your replacement during your remaining days at the organization.
While serving your notice period don’t shirk off work just because you’ll be gone in a couple of days. Stay up to date on work and finish all pending assignments.
When leaving make sure to collect your personal items like files and emails from your computer. Clean your desk. Shred all unnecessary documents and hand over the remaining to your replacement or boss.
Don’t forget to get recommendation/reference letters and contact information of important people you might need to get in touch with in the future.
Most companies conduct exit interviews to gain an insight into employee satisfaction and how they can improve retention. It is also possible that at this time your company might make you a counter offer to try and hold you back. If you are enticed by the offer accept it at your own discretion, but bear in mind then that your resignation might come across as only a gimmick to get a higher pay packet. It is safest to just give your feedback and suggestions on the areas in which the company can improve without getting emotional or venting your frustration.
Never bad mouth your company on your last day no matter how much you disliked it there or gloat about how great your new job is and don’t forget to thank everyone before you leave.
Writing a Resignation Letter
Here’s a basic outline for writing a resignation letter:
Address your letter directly to your immediate manager or supervisor.
- The first paragraph should clearly mention your intention of resigning as well as your date of leaving (keeping in mind the required notice period)
- You can mention your reasons for leaving in the next paragraph. Note: You are allowed to cite reasons such as furthering your education or seeking newer opportunities but under NO circumstances should you make negative statements about your work, colleagues, supervisors etc.
- This paragraph should be followed by some words of appreciation towards the employer/company. You can briefly mention how your association with the company has positively benefited you.
- End the letter by thanking your boss for giving you the opportunity to serve in the organization and wishing them all the success for the future.
- Check your letter for grammar and spelling mistakes. Sign it and, lastly, always remember to keep a copy of your resignation letter for your own records.
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